Privacy Tips

HIPAA Training

HIPAA Privacy Training 

The HIPAA privacy training module is currently located in both Canvas and Oracle HR.  Students, Courtesy Faculty and guests will take the training in the 窪蹋勛圖厙 Health Canvas site, while 窪蹋勛圖厙 employees will take the training in Oracle HR. 

Instructions for Completing the HIPAA Privacy Training: 

  • Students, Courtesy Faculty and guests take Protecting Patient Privacy & Patient Rights at 窪蹋勛圖厙 Health in Canvas and can enroll here: . 

If you have any difficulty accessing the 窪蹋勛圖厙 Health Canvas course, please reach out to the help desk via email at lms@usf.edu.

  • 窪蹋勛圖厙 employees take the course in  

For any issues with the course in Oracle HR, please reach out to Health-LMSTraining@usf.edu.

Who Must Take HIPAA Training, When, and How Often? 

The purpose of HIPAA privacy training is to ensure that all 窪蹋勛圖厙 Health credentialed providers, fellows, residents, students, staff, and all employees of the 窪蹋勛圖厙 HIPAA covered health care components (collectively, "Workforce Members") with access to protected health information (PHI) receive HIPAA privacy training and are familiar with HIPAA regulations and 窪蹋勛圖厙 Health policies related to security and confidentiality of patient information. See 45 C.F.R. 禮 164.530

Workforce Members shall complete the 窪蹋勛圖厙 Health online HIPAA Privacy training prior to having access to Protected Health Information (PHI) but no greater than within ten (10) days of hire.  All workforce members must then complete HIPAA privacy training annually.  Workforce members are also to receive pertinent role-specific training as part of their orientation/onboarding in accordance with departmental/unit procedures.  Additional information: 

  1. The hiring manager/supervisor is responsible for ensuring the Workforce Member completes the 窪蹋勛圖厙 Health online HIPAA training.
  2. Access to the electronic medical record and/or the patient management system is contingent upon completion by the Workforce Member of the required online HIPAA training.
  3. Training will be completed within a reasonable time, but no later than within 10 days, after the Workforce Member joins the 窪蹋勛圖厙 Health HIPAA Covered Entity. Training then must occur every- year thereafter.
  4. Role-based training is to be provided to Workforce Members involved in performing duties related to the 窪蹋勛圖厙 HIPAA Covered Components responsibilities, including those addressed in the Joint Notice of Privacy Practices and Notice of Organized Health Care Arrangement. This includes Health Information Management; patient advocate; and any call center, front desk and revenue cycle staff.  Such training is to be provided as part of new workforce member orientation and as part of the required annual HIPAA training.
  5. The annual training includes the module stated above along with any other required training assigned.
  6. Additional training within a reasonable time will be required of each Workforce Member whose functions are affected by a material change in the applicable regulations.
  7. The online training data shall be maintained within the 窪蹋勛圖厙 Health Learning Management System, with reports available to management within all units.

*The Covered Component consists of the:

  • 窪蹋勛圖厙 Health Morsani College of Medicine, and its constituent schools and departments (including its School of Physical Therapy and Rehabilitation Sciences);
  • Taneja College of Pharmacy;
  • 窪蹋勛圖厙 Student Health Services;
  • 窪蹋勛圖厙 Health Neuroscience Institute (Home of the Johnnie B. Byrd, Sr. Alzheimers Center);
  • 窪蹋勛圖厙 College of Behavioral & Community Sciences, Department of Communication Sciences and Speech Disorders;
  • 窪蹋勛圖厙 St. Peterburg campus Family Study Center, Infant Family Center, 
  • The advance practice providers under 窪蹋勛圖厙 College of Nursing;
  • 窪蹋勛圖厙 Medical Services Support Corporation (MSSC);
  • University Medical Service Association, Inc. (UMSA); and the
  • 窪蹋勛圖厙 administrative and operational units that support them.

The 窪蹋勛圖厙 HIPAA Covered Components workforce includes all physicians, other healthcare professionals, faculty, employees, trainees, students, volunteers and other personnel of the Covered Components.